Community and Conference Organizer Kit¶

About this Kit¶

The Python Software Community and Conference Organizers Kit is a comprehensive resource developed by members of the Python Software Community to support individuals and groups in organizing Python-related events and fostering local communities. Adapted from materials by PyLadies Global, this kit offers practical guidance for both new and experienced organizers.

Who this Kit Is For¶

This kit is designed for anyone who wants to help create any kind of Python-focused meetup. This can mean anything, from a small informal social gathering to a big conference - see the Event MVP section for more examples. A lot of this advice works for any kind of event.

We expect that most of the people reading this document will be pretty inexperienced with community organizing, and maybe even haven't ever attended a community event. That's okay! Our aim is to help you learn how to do this and give you a sense of what you can expect building a community or organizing an event.

And, we hope that experienced organizers will pick up some helpful tips - or if nothing else, find this document useful as a written reference to help organize their thoughts or share with newer organizers.

About the Python Software Foundation (The PSF)¶

The Python Software Foundation is an organization devoted to advancing open source technology related to the Python programming language. We support and maintain python.org, The Python Package Index, Python Documentation, and many other services the Python Community relies on. Additionally, we produce and underwrite the PyCon US Conference, the largest annual gathering for the Python community.

Stay in touch with the PSF¶

To receive important community news, get help, ask questions:

• Stay up to date on our Blog
• Sign up for our Newsletter
• Help and General Contact
• Submit Website Bug
• Python Discord

You can follow us on X, Mastodon, Bluesky, and LinkedIn.

Adopting this Kit¶

This kit was adopted from the PyLadies Global Kit.

Local Context Matters¶

While reading these documents, keep in mind that the recommendations here are based on what has worked well for organizers in their local communities. Your local culture may have different constraints and preferences, and you are the expert in your area. For example, if these docs suggest WhatsApp and you know folks around you use Telegram instead, trust your knowledge and use Telegram. This goes beyond the technology and tools used - communication styles, community guidelines, and so on, all depend on the folks you're engaging with.